Summary
Skype for Business gives users the ability to connect teams and external partners through Skype Meetings, an add-in that can be accessed in Outlook Calendar. Skype Meetings in Outlook will automate the meeting experience for you by adding all the necessary information your attendees need to join a meeting. Whether this be through Skype or through the phone directly for ease of access.
If you are unfamiliar with the use of Skype Meetings the following steps below will guide you through its use.
How-To
- First be sure you are signed into Skype for Business to avoid any unnecessary steps or delays when joining a meeting.
- If you are not signed in, you may be prompted with a warning messages stating you need to be signed in.
- If you are not signed in, you may be prompted with a warning messages stating you need to be signed in.
- After you have signed in, open Outlook Calendar where you should see “New Skype Meeting” button on the ribbon, near the upper right corner.
- Note: If you do not find this button in the Outlook Calendar ribbon, submit a ticket to helpdesk and we will come to assist you.
- Once clicked, Outlook will compose an email with all the necessary links and information automatically for everyone invited to join the meeting.
- Edit the preferred date, time, subject line, and add any additional information to the body of the email.
- Note: If you don’t see the “Join by Phone” information, it means you haven’t been set up for audio conferencing. This means no one can dial in to your meeting from their phone and can only join using Skype for Business. To set this up, let IT know at helpdesk. You must have an office phone number for IT to set this up.
- Edit the preferred date, time, subject line, and add any additional information to the body of the email.
- After you have sent the meeting to the appropriate recipients, you will get confirmation emails as to who has accepted your meeting invitation.
- When it is time to join your meeting, you can either:
- Go into your “Sent Items” folder and click on the “Join Skype Meeting” link.
- Click on “Join Skype Meeting,” which will appear in the top ribbon once you’ve clicked on the event in Outlook Calendar.
- Or join the meeting directly from the Skype for Business application by
- Going to the Meetings tab, then clicking join
Note: we recommend joining your meeting ahead of time to work out any problems that may arise during the initial setup.
- Going to the Meetings tab, then clicking join
- Go into your “Sent Items” folder and click on the “Join Skype Meeting” link.
- When joining the Skype meeting, you will be prompted to choose how you want to join audio. Depending on what you pick here determines what device receives the meeting audio.
- If you want to use your computer’s speaker and mic, use a headset that’s plugged in to your computer or use the conference room mics:
- Select “Use Skype for Business (full audio…).”
- If you want to dial in with a phone using the dial in information
- Select “Don’t join audio” and enter the dial in information on the phone you want to use
- Follow through the prompts before joining the meeting
- If you are the meeting organizer, make sure you press * when asked if you are the leader
- The leader PIN is 1979
- Select “Don’t join audio” and enter the dial in information on the phone you want to use
- If you want to use your computer’s speaker and mic, use a headset that’s plugged in to your computer or use the conference room mics:
- Wait for attendees to arrive and start your meeting!
